What Drives Efficiency and Effectiveness?

Marketing Impact

La Jolla Playhouse, San Diego, CA. Photo by Jim Carmody.

Drivers

Identifying High Performance Indicators

What Drives Efficiency and Effectiveness in Managing Marketing Expenses? 13% of the variation in the level of total marketing expenses is explained by the factors from the A&C Ecosystem. Only 18% is attributable to expertise managing marketing expenses. The predictors together explain some level of variation in the performance measure. The higher the variation explained, the more the predictors are actually predicting performance. In this case, more than two-thirds of variation in marketing expense levels is random. Marketing Expense allocations may attract somewhat less attention and focus in terms of organizational objectives, leading to higher levels of random variation and lower levels of intellectual capital developed by organizations.

The greater the error in measurement – i.e., sloppy or inconsistent reporting -- the greater is the proportion of unexplained variance that will ultimately end up in the random error component. Inconsistent measurement across organizations in terms of what constitutes a marketing expense versus program, development, education or volunteer expense may be a partial cause. With respect to attention and objectives, how many arts organizations view marketing as an integral part of organizational success? At the executive level, do they allocate resources and effort to careful analysis of what marketing resources are necessary given revenue objectives or return on marketing? Or do they allocate a fixed amount or fixed percentage to marketing efforts each year or for each event, assuming that marketing will need the same resources for the same direct mail campaigns, list swaps, and occasional newspaper ad that they have always implemented? The relatively low Marketing Expense KIPI suggests that less attention is paid to marketing budget allocations.

What Drives Effectiveness in Attracting In-person Attendees and Participants?

Only 18% of attendance is explained by the factors from the A&C Ecosystem. Another 43% is attributable to expertise in attracting audiences, visitors, and program participants. The predictors together explain some level of variation in the performance measure. The higher the variation explained, the more the predictors are actually predicting performance. In this case, a full 39% of variation in total attendance is random, meaning that it is attributable neither to measurable community characteristics nor to the characteristics or intentional decisions made by the organization.

What Drives Efficiency and Effectiveness in Managing Marketing Expenses?

What organizational characteristics affect this performance?

  • Average marketing expenses vary by arts and cultural sector. Efficiency tends to be greater for organizations as they increase in total expenses and with age, and for those that offer more programs, particularly when a greater proportion of those offerings are local premiers. It increases for organizations that support more of their budget with local or state government support, charge a higher median ticket price, and those that primarily serve young adults.
  • Organizations that primarily African Americans or children tend to face greater hurdles with efficient allocation of marketing expenses
  • How do community arts and leisure characteristics affect performance?
  • Organizations in communities with greater overall arts and cultural dollar activity tend to more efficiently manage marketing expenses.
  • Having more arts education organizations, theatre companies, or community-based organizations in a community tends to facilitate efficient management of marketing organizations for all organizations in these sectors in a market.
  • More public broadcast activity in a market tends to drive down arts and cultural organizations’ ability to keep marketing expenses down, as does a higher number of artists and arts organizations.

How do socio-demographic characteristics of the community affect performance?

  • Efficient management of marketing expenses tends to be more common in communities with higher median age or where children make up a greater percentage of the population. This is also the case where socioeconomic characteristics are higher.
  • As the level of individual philanthropy in the market increases, marketing expenses tend to rise. It also has an inverse relationship with total population as well as the percentage of the population that is either African American, Hispanic/Latino, or Asian American.
  • What impact does public funding have on performance?
  • Organizations in markets with higher overall state and federal grant activity tend to struggle to struggle more to effectively allocate marketing expenses.

What Drives Effectiveness in Attracting In-person Attendees and Participants?

What organizational characteristics affect this performance?

  • The level of annual in-person attendance varies by sector. The older the organization, the higher its total expenses, or the larger its square footage, the more it tends to attract higher numbers of participants to its programming. The same tends to be true for organizations that have higher government support, offer more programming, offer more local or national premieres, offer a low price point, spend more on programming, or primarily serve Asian Americans.
  • Organizations that primarily serve young adults African Americans or young adults tend to have relatively lower levels of attendance.

How do community arts and leisure characteristics affect performance?

  • Attendance tends to be more effectively generated by organizations in communities with more availability of leisure options, which in this case act as complements. It tends to be lower in markets with proportionally more artists and arts providers.
  • Specifically, having more head-to-head competition in the arts education, theatre, PAC, and music sectors in a community tends to constrain total attendance for all organizations in these sectors in the market. By contrast, when a market has more art museums, attendance tends to be higher for the art museums in that market.
  • How do socio-demographic characteristics of the community affect performance?
  • The level of attendance tends to be higher in more heavily populated communities and in those where the percentage of children is elevated.
  • Organizations in communities with stronger socioeconomic characteristics, higher median age, or higher levels of individual philanthropy tend to generate lower attendance.
  • The higher the proportion of the community that is either African American or Hispanic/Latino, the lower average attendance levels tend to be for organizations in these communities.

What impact does public funding have on performance?

  • Organizations in markets with higher overall state and federal grant activity tend to generate lower levels of attendance and participation. In these cases, public funding may be flowing to underserved communities and intended to create access and stimulate demand.

Explore

  1. Key Takeaways

    How did arts organizations of different size, location, and sector perform in 2018? We analyzed what kinds of organizations tend to spend the highest and lowest levels of marketing expense per person who attends.

  2. Trends

    Overall, in-person attendance rose over time, while marketing dollars spent per person were lower. Is this the future of patronage for arts & cultural organizations? We analyze by sector, size, and geography.

  3. Performance Drivers

    We identified what drives performance in the areas of managing marketing expenses and attracting in-person attendees and participants. See the results

  4. Resources

    Our mission is to provide valuable insights and useful tools to help arts and cultural leaders tell their story, overcome challenges, and increase impact. Find real-time stories, webinars, and testimonials from our community and partners.

  5. More Details

    A Breakdown of our Methodology and Tabular Data Observations

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Resources