DataArts, formerly the Cultural Data Project, was founded to bring the language and leverage of data to the business of culture. DataArts empowers the nonprofit arts and cultural sector with high-quality data and resources in order to strengthen its vitality, performance, and public impact. DataArts’ flagship service is the Cultural Data Profile (CDP), completed annually by thousands of cultural nonprofits, thereby creating a rich national dataset on the finances, programmatic activities, and contributions of the sector for research, advocacy, philanthropic, and public policy purposes. DataArts seeks to be a catalyst for data-informed decision-making.
DataArts became an independent 501(c)(3) organization in 2013, after a decade of operation as a project of The Pew Charitable Trusts. Since that time the organizations has experienced significant growth and change: it is financially sound, has proven its ability to attract, serve, and retain customers, and its business model is continuing to evolve as the organization matures from an early “start up” to a scalable and sustainable national enterprise. We seek an entrepreneurial organization builder to join our team, which is characterized by their drive, passion, creativity, personal accountability, can-do attitude, team-orientation, and loyalty.
The Finance Manager is responsible for the day-to-day accounting functions for all DataArts program and operations financial transactions; financial grant management; preparation of internal and external financial reports; integrity of financial controls; and assistance with special projects.
- Perform the financial accounting functions, in accordance with proper financial controls, including the recording of: accounts receivable, capital assets, accounts payable, accruals, contribution revenue, expenses, allocations, and adjusting entries.
- Track revenue and expenses by donor in accordance with the donor agreements; monitor compliance with Generally Accepted Accounting Principles (GAAP) for a non-profit 501(c) (3) entity that will include funding from government sources; ensure accuracy of financial reporting and reconciliations; and document, explain and resolve variances.
- Prepare and execute payroll in collaboration with external payroll system.
- Provide financial grant management of contributed receivables including oversight of expense allocations and monitoring of donor and grant restrictions. Track all revenue and expenses for both contributed and earned revenue streams.
- Ensure compliance with financial policies throughout the year; provide documents/information and act as company liaison for annual audit and 990 preparations. Also provide same for worker’s compensation audits.
- Perform, in accordance with proper financial controls, preparation of month-end and year-end close and financial reporting.
- Monitor and maintain all bank accounts and relationships.
- Prepare internal financial reports, summary and detail, to meet the varied needs of DataArts (e.g., program/operations); prepare financial reports for donor proposals and interim/final grant expense reports.
- Ensure that daily activities (deposits, payments to vendors, reimbursement of employee expenses, etc.) are completed accurately and in a timely manner.
- Preparation of annual 1099’s.
- Perform other duties as assigned.
- Bachelor’s degree in accounting or equivalent experience.
- Five to seven plus years of demonstrated, relevant professional experience, preferably in a non-profit environment working with multiple sources of funding including: foundations; local, state, and federal government; individuals, and corporations.
- Experience using Quickbooks Premier, providing oversight of grants management, budgeting, and reporting software packages.
- Experience with ADP Workforce Now payroll service a plus.
- Strong organization, communication (e.g., written and oral), interpersonal skills, and customer service skills; a team player with the ability to develop and manage productive relationships at all levels.
- Comfortable operating with minimal oversight; can provide guidance and leadership to drive processes, demonstrates good judgment, and possesses a strong attention to detail.
- Proficient in Microsoft Office suite, including the use of advanced concepts (e.g., formulas, pivot tables, linking spreadsheets in Excel); comfortable being hands-on with Enterprise Resource Package (ERP) reporting tools.
- Eligibility to work in the United States and ability to pass criminal and credit background checks.
DataArts is an equal opportunity employer with a policy of inclusiveness and nondiscrimination, and is committed to providing a workplace that is free of discrimination of all types, and that is free from abusive, offensive or harassing behavior. DataArts also maintains a drug-free workplace. ADA/EOE